BURGIN INDEPENDENT JOB DESCRIPTION

Position Title:  Receptionist Salary: See Board approved Salary Schedule Reports to: Principal Approved by: Burgin Independent Board of Education         Date:

 

SUMMARY: Serves as Receptionist to school’s front office. Perform a variety of responsible clerical duties involving typing, filing and maintaining records or reports in support of a school function; apply and explain procedures and policies of assigned program or department. 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:  Other duties may be assigned.

• Perform a variety of clerical duties including typing, filing, record-keeping, proofreading and processing information.
• Checking students in and out, checking ID's of parents.
• Maintain requested access (exterior doors where electronic locks are in operation) to the building during normal school hours. 
• Type letters, memoranda, bulletins, reports, schedules, lists, forms or other materials from straight copy or rough draft on a typewriter or computer terminal.
• Maintain a variety of logs, records and files related to assigned school office.
• Receive visitors; answer telephone and refer telephone calls and visitors to appropriate personnel; answer questions and provide information and directions or explain policies and procedures; schedule meetings and appointments.
• Maintain and update records, inventories, index and cross reference files; maintain inventories of assigned materials, documents and equipment; compile and verify information; produce periodic reports, lists and records as assigned.
• Perform basic arithmetic calculations; receive and process various forms and documents, including financial and statistical documents; conduct research duties as assigned.
• Maintain supply and material inventory of assigned area as required; assist with ordering, receiving and distributing materials, equipment and supplies according to established procedures; coordinate purchasing efforts Lead Secretary/Bookkeeper.
• Receive shipments of materials; inspect and verify for accuracy of quality, quantity and type of materials; notify vendors or supervisor of discrepancies or damage.
• Operate a variety of office equipment, such as typewriter, calculator, copiers, computer terminal and other machines as required; enter data in a computer terminal or microcomputer as assigned.
• Provide first aid to ill and injured students as assigned; contact parents, guardians, nurse or public service agencies in accordance with established guidelines.
• Assure the timely duplication and distribution of a variety of records, reports and other materials as directed.
• Perform clerical work such as posting records, making arithmetic computations and securing information from clearly indicated sources.
• Sort and distribute incoming U.S. and intra-District mail.
• Maintain regular attendance, ie; check in and out log

• QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactory.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

• EDUCATION and/or EXPERIENCE:  High school diploma or G.E.D. Certificate and one year of clerical experience including some experience with automated office equipment.

 

• LANGUAGE SKILLS: Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.  Correct English usage, grammar, spelling, punctuation and vocabulary. Telephone techniques and etiquette.

 

• MATHEMATICAL SKILLS:  Ability to add, subtract, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

 

 

 

• REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.  

 

 

• OTHER SKILLS and ABILITIES: Ability to operate a personal computer and related software.  Ability to interact positively with school and community. Ability to communicate clearly and concisely, both orally and in writing.  Perform a variety of responsible clerical duties involving typing, filing and maintaining records or reports in support of a school. Ability to develop effective working relationships with students, staff, and the school community.  Complete work with many interruptions. Understand and follow oral and written directions. Type at 40 words net per minute from clear copy. Ability to perform duties with awareness of all district requirements and the Board of Education policies.  

 

 

• PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Requires the use of hands for simple grasping and fine manipulations. Requires bending, squatting, crawling, climbing, reaching. Requires the ability to lift, carry, push or pull light weights, up to 30 pounds.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

 

 

• WORK ENVIRONMENT: The work environment characteristics described here are representative of those and employee encounters while performing the essential functions of this job.  Work is performed while standing, sitting and/or walking.  Requires the ability to communicate effectively using speech, vision and hearing.  

 

The information contained in this job description is for compliance with American with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position.  Additional duties may be assigned.